Description
Sales & Marketing Coordinator
Full-Time | On-Site
We’re hiring a Sales & Marketing Coordinator to support the day-to-day execution of our sales and marketing efforts. This role is hands-on and detail-oriented, with responsibilities across customer communication, reporting, shipping logistics, and internal campaign coordination. You’ll work directly with the Chief Sales & Marketing Officer and be responsible for keeping tasks organized, completed, and moving forward. Based in a fast paced, independent, comfortable and modern office environment.
Key Responsibilities
Executive Assistant & Support
Assist the CSO in organizing priorities, follow-ups, and key initiatives
Prepare materials for meetings and presentations
Help improve organization and execution across multiple projects
Customer Communication
Make outbound calls to customers to provide updates on account activity and performance
Reinforce relationships and keep customers engaged
Communicate clearly, confidently, and professionally
Reporting & Analytics
Build and maintain reports using Excel and internal systems
Track key metrics, trends, and account performance
Support preparation of presentations and business reviews (PowerPoint)
Operations & Process
Maintain CRM and data accuracy
Track leads, applications, and account activity across systems
Identify ways to improve workflows and efficiency
Other Responsibilities
Packaging small shipments for dental clients with attention to detail and presentation
Creating shipping labels and scheduling USPS pickups from the office
Creating personalized materials for doctors (labels, inserts, letters)
Tracking all outgoing packages and marketing inventory
Updating internal tracking sheets (leads, scanner placements, revenue)
Supporting monthly reporting and email campaigns
Maintain inventory of marketing supplies and office items
Administrative & Office Support
Assist with day-to-day operational needs (printing, organizing materials)
Help prepare materials for events and customer outreach
Occasional local supply runs
Why This Role
Direct exposure to executive-level decision-making
Opportunity to learn how a sales organization operates
Fast learning environment with real responsibility
Growth – be part of a 100+ million dollar dental lab group with opportunities for career learning, growth and advancement
Work Location: In person
Schedule
Full-time position
Monday – Friday
Pay & Benefits
$24.00 – $26.44 per hour depending on experience
Full-time benefits include:
• Medical, Dental, Vision
• 401(k) with company match
• Paid time off and holidays
• Life insurance, disability coverage, and supplemental coverage
Requirements
What We're Looking For
Strong verbal communication skills and confidence on the phone
Highly organized with sharp attention to detail
Proficient (or comfortable learning) in Excel and PowerPoint
Proactive — takes initiative without waiting to be directed
Positive attitude, strong work ethic, and a coachable mindset
Comfortable with hands-on tasks including packaging and shipping coordination
Quick to learn new systems and processes
Ideal Background
0–3 years of experience in sales, marketing, operations, or a related field
Naturally dependable — someone who takes ownership and follows through
Not afraid to roll up their sleeves and execute
Thrives in a fast-paced, high-accountability environment