Editorial Coordinator

Washington D.C.
1200 New York Ave NW
Washington, DC 20005, USA

We have an exciting opportunity for an Editorial Coordinator to join our Editorial Department! As an Editorial Coordinator for Science Signaling and Science Immunology , you will manage processes from manuscript acceptance to final publication. You will coordinate communication and files among editors and authors while also serving as the primary liaison with other AAAS departments, including Operations, Press Package, Visuals, and Proofreading. You will also be the main contact between the journals and external vendors such as Straive and The Sheridan Press.

Your role is essential to the weekly publication of both journals as you ensure smooth manuscript production and provide administrative support to editorial staff. Your proactive coordination and problem-solving skills will help maintain a seamless workflow, ensuring that all deadlines are met.

What You'll Do

• Collaborate with several editors, a managing editor, and others in Science Editorial, Science Visuals, Operations, and the Science Press Package teams
• Serve as the primary coordinator for the publication of accepted manuscripts for Science Signaling and Science Immunology
• Provide coverage as needed for Science Translational Medicine and Science Robotics
• Coordinate the publication of scholarly articles, including scheduling, tracking, and reviewing content for adherence to style and format
• Communicate among all team members for smooth operation of issue production
• Maintain documentation of procedures
• Interact with authors and vendors by email and phone
• Provide additional administrative support for the team as needed

Minimum Qualifications

• Extensive university- or college-level training leading to a bachelor’s degree
• Experience in an office environment
• Proficiency in MS Office suite (particularly Word and Excel) and collaboration platforms (such as Teams)
• Excellent communication, organizational, and multitasking skills
• Ability to produce consistent quality while meeting deadlines
• Ability to adapt to changing priorities, schedules, and software
• Familiarity with publishing software and copyediting standards and guidelines is a plus

Application Process

Submit a resume and cover letter by February 13, 2025 . Applications are reviewed on a rolling basis. A Recruiter will contact you with next steps if you are selected for an interview.

The anticipated initial rate of compensation for this position is $48,000 per year. AAAS currently provides the following benefits for this position: paid vacation leave, paid sick leave, paid holidays, health insurance, flexible spending account, dental insurance, life insurance, vision insurance, retirement benefits, short- and long-term disability, each subject to the terms of the applicable program. Additional benefits may apply.

AAAS is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity, national origin, age, disability, veteran status, or other protected category. AAAS uses E-Verify to confirm the employment eligibility of all newly hired employees. No visa sponsorship is available for this position.