Marketing Administrator
APSI Construction Management
1 day ago
Full-time
On-site
Job Title: Marketing Administrator
Location: APSI Corporate Office located 8885 Research Drive, Irvine, CA 92618
Pay Range: $50,000 - 65,000/year plus benefits
Department: Marketing
Reports to: Marketing Manager
Anticipated Start Date: ASAP
Position Details:
The Marketing Administrator supports proposal development, business development tracking, and marketing operations for a construction management firm serving public agencies. This role requires strong organization, attention to detail, and the ability to manage multiple deadlines in a compliance-driven environment.
Work Model:
This is a fully on-site position requiring in-person attendance five (5) days per week.
Daily Responsibilities:
* Monitor bid sites; download RFP/Qs.
* Proposal support; format and proof content.
* Maintain department libraries
* Update reference documents
* Track and manage calendar of trade shows and industry events.
* Perform reformatting, resizing, and revisions.
* Proactively monitor list of active Business Enterprise Certifications
* CRM Database entry and maintenance.
* Additional responsibilities as needed.
Required Qualifications (Experience, Education, Certifications, Clearances, etc.):
Experience
* BA in Business Marketing, Administration, Journalism, Communications, or a related field, OR 3-5 years of marketing experience, preferably within AEC, construction management, architecture, engineering, or related professional services industries
* Working knowledge of public agency procurement processes (RFQ/RFP, SOQ, compliance forms)
* Experience formatting and assembling compliant proposals in deadline-driven environments
Technical Skills
* Proficiency in: Adobe Creative Suite (InDesign); Microsoft Office (Word, PowerPoint, Excel); CRM systems (Deltek VantagePoint)
* Strong proofreading and formatting skills with high attention to detail
* Ability to reformat graphics, resize images, and adjust layouts for proposal compliance
Core Competencies
* Exceptional attention to detail and proofreading ability
* Ability to track multiple bid sites and manage deadlines independently
* Strong time management and prioritization skills
* Clear written communication skills with a willingness and capacity to improve
* Professional judgment when handling certification documentation and compliance tracking
* Ability to work under deadline pressure with composure
* High aptitude for learning in a fast-past environment
* Comfort leveraging AI-assisted tools to improve efficiency and quality
Preferred Qualifications:
* Experience with Federal Government procurement processes and working with SF330s
* Familiarity with California public procurement processes
* Experience tracking Business Enterprise Certifications (SB, DVBE, DBE, etc.)
* Understanding of construction terminology and project delivery methods
Who Are You?
* You bring a positive, professional attitude and approach your work with a willingness to learn and contribute
* You are organized, dependable, and responsive
* You pay close attention to details and notice when information is missing or inconsistent
* You ask questions early when something is unclear
* You keep information accurate, current, and easy to locate
* You manage multiple priorities well and stay focused when deadlines overlap
* You plan ahead and keep calendars, certifications, and tracking information up to date
* You communicate clearly and professionally with different team members
* You take feedback seriously and apply it consistently
* You are comfortable learning new tools, systems, and processes
* You take ownership of your responsibilities and follow tasks through to completion
Location: APSI Corporate Office located 8885 Research Drive, Irvine, CA 92618
Pay Range: $50,000 - 65,000/year plus benefits
Department: Marketing
Reports to: Marketing Manager
Anticipated Start Date: ASAP
Position Details:
The Marketing Administrator supports proposal development, business development tracking, and marketing operations for a construction management firm serving public agencies. This role requires strong organization, attention to detail, and the ability to manage multiple deadlines in a compliance-driven environment.
Work Model:
This is a fully on-site position requiring in-person attendance five (5) days per week.
Daily Responsibilities:
* Monitor bid sites; download RFP/Qs.
* Proposal support; format and proof content.
* Maintain department libraries
* Update reference documents
* Track and manage calendar of trade shows and industry events.
* Perform reformatting, resizing, and revisions.
* Proactively monitor list of active Business Enterprise Certifications
* CRM Database entry and maintenance.
* Additional responsibilities as needed.
Required Qualifications (Experience, Education, Certifications, Clearances, etc.):
Experience
* BA in Business Marketing, Administration, Journalism, Communications, or a related field, OR 3-5 years of marketing experience, preferably within AEC, construction management, architecture, engineering, or related professional services industries
* Working knowledge of public agency procurement processes (RFQ/RFP, SOQ, compliance forms)
* Experience formatting and assembling compliant proposals in deadline-driven environments
Technical Skills
* Proficiency in: Adobe Creative Suite (InDesign); Microsoft Office (Word, PowerPoint, Excel); CRM systems (Deltek VantagePoint)
* Strong proofreading and formatting skills with high attention to detail
* Ability to reformat graphics, resize images, and adjust layouts for proposal compliance
Core Competencies
* Exceptional attention to detail and proofreading ability
* Ability to track multiple bid sites and manage deadlines independently
* Strong time management and prioritization skills
* Clear written communication skills with a willingness and capacity to improve
* Professional judgment when handling certification documentation and compliance tracking
* Ability to work under deadline pressure with composure
* High aptitude for learning in a fast-past environment
* Comfort leveraging AI-assisted tools to improve efficiency and quality
Preferred Qualifications:
* Experience with Federal Government procurement processes and working with SF330s
* Familiarity with California public procurement processes
* Experience tracking Business Enterprise Certifications (SB, DVBE, DBE, etc.)
* Understanding of construction terminology and project delivery methods
Who Are You?
* You bring a positive, professional attitude and approach your work with a willingness to learn and contribute
* You are organized, dependable, and responsive
* You pay close attention to details and notice when information is missing or inconsistent
* You ask questions early when something is unclear
* You keep information accurate, current, and easy to locate
* You manage multiple priorities well and stay focused when deadlines overlap
* You plan ahead and keep calendars, certifications, and tracking information up to date
* You communicate clearly and professionally with different team members
* You take feedback seriously and apply it consistently
* You are comfortable learning new tools, systems, and processes
* You take ownership of your responsibilities and follow tasks through to completion