Manager, Marketing Operations
Society For Neuroscience
19 hours ago
Full-time
On-site
About the Society for Neuroscience
Founded in 1969, the Society for Neuroscience (SfN) now has more than 36,000 members in more than 95 countries. Year-round programming includes the publishing of two highly regarded scientific journals, JNeurosci and eNeuro; professional development resources and career training through Neuronline¸ the Society’s home for learning and discussion; science advocacy and public policy engagement including annual Capitol Hill Day; and a variety of engaging public outreach efforts, led by the expanding and interactive collection of public-facing resources on BrainFacts.org [http://www.brainfacts.org/?__hstc=177771770.77f76e84664efff66db0d581177e73fb.1623253390331.1623780560094.1624462008984.3&__hssc=177771770.3.1624462008984&__hsfp=2028108962]. SfN’s annual meeting regularly attracts more than 30,000 attendees, representing 80 countries; 536 exhibiting companies; and close to 300 journalists.
SfN exists to:
1. Advance scientific exchange;
2. Support the neuroscience community;
3. Educate and engage the public; and
4. Advocate for the field.
Position Summary
The Marketing Operations Manager provides operational oversight and project management for activities that support, streamline, and advance the execution and completion of marketing and sales campaigns, promotional plans, and special projects serving the Society. The role coordinates departmental and cross-functional initiatives, ensuring activities, timelines, dependencies, and deliverables are effectively managed and tracked. Key areas of focus include initiatives tied to the Society’s membership, annual meetings, scientific publications, webinars, advertising, and sales functions.
Essential Job Functions
* Coordinates and oversees marketing calendars, project schedules and timelines, and vendor lists utilized by the department.
* Leads marketing projects from planning through execution across email, direct mail, paid and trade advertising, websites, and social media. Defines scope, coordinates resources, establishes timelines and budgets, and tracks dependencies and deliverables to ensure timely completion and alignment with organizational goals.
* Maintains master advertising schedule across SfN digital properties and journals, and coordinates ad placement through SfN’s advertising platform.
* Tracks and ensures departmental Purchase Requests, Purchase Orders, contracts and agreements, and invoices are completed and approved per organizational guidelines.
* Coordinates logistics for SfN booth presence at the Society's annual meeting and other organizations’ meetings that the Society may attend. Available to staff SfN’s annual meeting if/as needed.
* Fulfills on-site advertising commitments for the Society’s annual meeting, including coordinating production and placement of sponsored items.
* Obtains estimates and competitive bids for print jobs, promotional items, and other projects as needed based on the Society’s established processes and budgets.
Supervisory Responsibilities
* Manage a department of one or more people by hiring and developing talent, delegating effectively, communicating expectations clearly, and providing professional development opportunities.
Education and Experience
* Bachelor’s degree required, master's degree a plus
* 4+ years of progressively responsible experience in marketing, marketing operations, project or production management, or a related field
* Demonstrated experience independently managing complex, concurrent projects involving multiple stakeholders, dependencies, vendors, and deadlines
* 1+ years of supervisory or formal team-lead experience, including responsibility for assigning work, managing performance, and supporting staff development
* Experience managing competitive bidding, vendor selection, contract fulfillment, and production budgets strongly preferred
Qualifications
* Proficient in office automation (word processing, spreadsheet, database, project management software) and internet research skills, including ability to learn new software quickly
* Excellent project management, planning, and organizing skills
* Strong judgment and decision-making skills
* Ability to identify trends and opportunities, and develop data-informed recommendations to improve processes and support decision-making
* Conscientious and highly detail-oriented, with eye for quality control, accuracy, consistency, and standards
* Strong oral, written, and interpersonal communication skills, with ability to provide superior customer service to both internal and external stakeholders
* Ability to set and adjust priorities while balancing diverse perspectives and evolving needs
* Ability to be nimble and work in a team environment with fast turnarounds and tight deadlines
* Knowledge of direct mail and U.S. Postal regulations preferred
Location
Currently, SfN is able to offer positions to residents of the following states: AL, AR, AZ, CT, DC, DE, FL, GA, IA, ID, IL, IN, KS, KY, LA, MA, MD, ME, MI, MN, MO, MS, NC, ND, NE, NH, NJ, NM, NV, OH, OK, OR, PA, RI, SC, SD, TN, TX, UT, VA, VT, WI, WV, WY. This list is subject to change, and we encourage interested applicants to check back regularly for updates.
* Remote & DMV Required - Employee must be based in the DMV area for reasons related to this position but may not need to regularly come into the office. Employees can work remotely in the DMV area as part of a 35-hour workweek with core hours from 10am-3pm Eastern time. A reliable high-speed internet connection is essential.
Work Environment
* The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
* The noise level in the work environment is usually quiet. The employee may be required to travel.
Physical Demands
* The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
* While performing the duties of the job, the employee is occasionally required to stand, sit, walk, use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms; talk and hear. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
* During SfN’s Annual Meeting, the employee may do extensive walking, sitting, and lifting and carrying items up to 20 pounds.
Benefits
* Comprehensive health plan through CareFirst with a fully funded HRA up to $1,500, plus dental and vision coverage through MetLife
* Remote and hybrid work flexibility
* 40-52 days of annual paid time off based on tenure, including holidays, vacation, and sick leave
* 20 days of paid parental leave for new parents
* Retirement plans with employer contributions up to 8%
* Education assistance
* ASAE memberships
* Wellness and technology stipend
* Flexible Fridays
* Employee assistance plans
* Life and disability insurance
* Flexible spending accounts
How to apply
Interested applicants must submit their cover letter and resume online. Go to https://www.sfn.org/ [https://www.sfn.org/] and navigate to "Jobs at SfN" under Quick Links. Incomplete applications will not be considered. No phone calls/emails, please.
Equal Employment Opportunity (EEO) Statement
Society for Neuroscience provides equal employment opportunities (EEO) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Founded in 1969, the Society for Neuroscience (SfN) now has more than 36,000 members in more than 95 countries. Year-round programming includes the publishing of two highly regarded scientific journals, JNeurosci and eNeuro; professional development resources and career training through Neuronline¸ the Society’s home for learning and discussion; science advocacy and public policy engagement including annual Capitol Hill Day; and a variety of engaging public outreach efforts, led by the expanding and interactive collection of public-facing resources on BrainFacts.org [http://www.brainfacts.org/?__hstc=177771770.77f76e84664efff66db0d581177e73fb.1623253390331.1623780560094.1624462008984.3&__hssc=177771770.3.1624462008984&__hsfp=2028108962]. SfN’s annual meeting regularly attracts more than 30,000 attendees, representing 80 countries; 536 exhibiting companies; and close to 300 journalists.
SfN exists to:
1. Advance scientific exchange;
2. Support the neuroscience community;
3. Educate and engage the public; and
4. Advocate for the field.
Position Summary
The Marketing Operations Manager provides operational oversight and project management for activities that support, streamline, and advance the execution and completion of marketing and sales campaigns, promotional plans, and special projects serving the Society. The role coordinates departmental and cross-functional initiatives, ensuring activities, timelines, dependencies, and deliverables are effectively managed and tracked. Key areas of focus include initiatives tied to the Society’s membership, annual meetings, scientific publications, webinars, advertising, and sales functions.
Essential Job Functions
* Coordinates and oversees marketing calendars, project schedules and timelines, and vendor lists utilized by the department.
* Leads marketing projects from planning through execution across email, direct mail, paid and trade advertising, websites, and social media. Defines scope, coordinates resources, establishes timelines and budgets, and tracks dependencies and deliverables to ensure timely completion and alignment with organizational goals.
* Maintains master advertising schedule across SfN digital properties and journals, and coordinates ad placement through SfN’s advertising platform.
* Tracks and ensures departmental Purchase Requests, Purchase Orders, contracts and agreements, and invoices are completed and approved per organizational guidelines.
* Coordinates logistics for SfN booth presence at the Society's annual meeting and other organizations’ meetings that the Society may attend. Available to staff SfN’s annual meeting if/as needed.
* Fulfills on-site advertising commitments for the Society’s annual meeting, including coordinating production and placement of sponsored items.
* Obtains estimates and competitive bids for print jobs, promotional items, and other projects as needed based on the Society’s established processes and budgets.
Supervisory Responsibilities
* Manage a department of one or more people by hiring and developing talent, delegating effectively, communicating expectations clearly, and providing professional development opportunities.
Education and Experience
* Bachelor’s degree required, master's degree a plus
* 4+ years of progressively responsible experience in marketing, marketing operations, project or production management, or a related field
* Demonstrated experience independently managing complex, concurrent projects involving multiple stakeholders, dependencies, vendors, and deadlines
* 1+ years of supervisory or formal team-lead experience, including responsibility for assigning work, managing performance, and supporting staff development
* Experience managing competitive bidding, vendor selection, contract fulfillment, and production budgets strongly preferred
Qualifications
* Proficient in office automation (word processing, spreadsheet, database, project management software) and internet research skills, including ability to learn new software quickly
* Excellent project management, planning, and organizing skills
* Strong judgment and decision-making skills
* Ability to identify trends and opportunities, and develop data-informed recommendations to improve processes and support decision-making
* Conscientious and highly detail-oriented, with eye for quality control, accuracy, consistency, and standards
* Strong oral, written, and interpersonal communication skills, with ability to provide superior customer service to both internal and external stakeholders
* Ability to set and adjust priorities while balancing diverse perspectives and evolving needs
* Ability to be nimble and work in a team environment with fast turnarounds and tight deadlines
* Knowledge of direct mail and U.S. Postal regulations preferred
Location
Currently, SfN is able to offer positions to residents of the following states: AL, AR, AZ, CT, DC, DE, FL, GA, IA, ID, IL, IN, KS, KY, LA, MA, MD, ME, MI, MN, MO, MS, NC, ND, NE, NH, NJ, NM, NV, OH, OK, OR, PA, RI, SC, SD, TN, TX, UT, VA, VT, WI, WV, WY. This list is subject to change, and we encourage interested applicants to check back regularly for updates.
* Remote & DMV Required - Employee must be based in the DMV area for reasons related to this position but may not need to regularly come into the office. Employees can work remotely in the DMV area as part of a 35-hour workweek with core hours from 10am-3pm Eastern time. A reliable high-speed internet connection is essential.
Work Environment
* The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
* The noise level in the work environment is usually quiet. The employee may be required to travel.
Physical Demands
* The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
* While performing the duties of the job, the employee is occasionally required to stand, sit, walk, use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms; talk and hear. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
* During SfN’s Annual Meeting, the employee may do extensive walking, sitting, and lifting and carrying items up to 20 pounds.
Benefits
* Comprehensive health plan through CareFirst with a fully funded HRA up to $1,500, plus dental and vision coverage through MetLife
* Remote and hybrid work flexibility
* 40-52 days of annual paid time off based on tenure, including holidays, vacation, and sick leave
* 20 days of paid parental leave for new parents
* Retirement plans with employer contributions up to 8%
* Education assistance
* ASAE memberships
* Wellness and technology stipend
* Flexible Fridays
* Employee assistance plans
* Life and disability insurance
* Flexible spending accounts
How to apply
Interested applicants must submit their cover letter and resume online. Go to https://www.sfn.org/ [https://www.sfn.org/] and navigate to "Jobs at SfN" under Quick Links. Incomplete applications will not be considered. No phone calls/emails, please.
Equal Employment Opportunity (EEO) Statement
Society for Neuroscience provides equal employment opportunities (EEO) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.