Administrative Assistant, Operations & Marketing
The Habit Burger & Grill
20 hours ago
Full-time
On-site
Who Are We?
At Habit Burger & Grill, we believe we are better together because our people
make a difference. Since 1969, we’ve prided ourselves on fostering a
people-first culture, where each of us is celebrated for bringing our own unique
flavor to the table. We put people first – our guests, our colleagues, and our
communities.
Habit Burger & Grill is a burger-centric, fast-casual restaurant concept
specializing in fresh, cooked-to-order chargrilled burgers and handcrafted
sandwiches, prepared over an open flame. Our menu also features handcrafted
salads, sides and shakes. As part of Yum Brands – the world’s largest restaurant
company, operating Taco Bell, and KFC – we have the resources and scale to
continue growing our brand while staying true to our roots.
Job Summary
Reporting to the Executive Administrator/Office Manager, the Administrative
Assistant serves as a highly trusted strategic partner to the Chief Operating
Officer (COO) and Chief Marketing Officer (CMO), providing high-level
administrative, operational, and communications support. This role manages
complex calendars, priorities, travel, meetings, and confidential matters while
serving as an extension of the executives and their offices.
In addition to administrative duties, the Administrative Assistant assists with
executive event planning, coordinates leadership offsites and town halls,
supports executive communications and presentation development, and oversees key
office management responsibilities for the Restaurant Support Center (RSC). This
role requires exceptional judgment, discretion, organizational agility, and the
ability to anticipate needs in a fast-paced, dynamic environment.
The ideal candidate is a proactive problem solver who can seamlessly balance
executive support, operational execution, stakeholder management, and event
coordination while building strong relationships across all levels of the
organization.
Essential Job Functions
• Serve as a strategic partner to the COO and CMO by independently managing
complex calendars, competing priorities, executive communications, travel
arrangements, expense reporting, and highly confidential business matters.
• Proactively coordinate executive meetings, leadership reviews, business
planning sessions, and cross-functional initiatives, including tracking action
items, deliverables, and follow-up activities.
• Exercise independent judgment in prioritizing executive time and
determining how competing requests, meetings, business needs, and stakeholder
priorities should be addressed or escalated.
• Aid in the development, formatting, and refining of executive-level
presentations, reports, talking points, and communications for leadership
meetings, town halls, board materials, and business reviews.
• Assist in the planning and execution of executive offsites, leadership
conferences, town halls, team events, and special programs, including logistics,
travel coordination, agendas, vendor management, budgets, and attendee
communications.
• Assist with designated executive and departmental budgets, including
tracking expenditures, reviewing actual spending against budget & forecast,
identifying variances, and partnering with Finance on ongoing budget management.
• Assist in managing Restaurant Support Center office operations, including
vendor relationships, office services, facilities coordination, workplace
experience initiatives, executive office readiness, and visitor management.
• Build strong partnerships across all levels of the organization and serve
as a key point of contact for executives, team members, external partners, and
Yum! stakeholders.
• Lead special projects, process improvements, and strategic initiatives on
behalf of executive leadership while exercising sound judgment and maintaining a
high level of discretion.
Skills & Knowledge Requirements
• 1-3 years of project management and/or administrative experience
• Office management or workplace operations experience preferred.
• Bachelor's degree preferred but not required.
• Other Critical Qualifications:
o Exceptional judgment, professionalism, and discretion with confidential
information.
o Strong executive presence and ability to interact effectively with
senior leaders and external partners.
o Outstanding written, verbal, and interpersonal communication skills.
o Strong organizational and project management capabilities.
o Proven ability to prioritize competing demands and manage complex
workloads.
o Demonstrated ability to anticipate executive needs before they arise.
o Experience managing high-profile events and executive engagements.
o Strong attention to detail and commitment to excellence.
o Ability to work independently and thrive in ambiguous situations.
o Highly collaborative with a customer-service mindset.
o Proficiency in PowerPoint, Excel, Outlook, Word, Teams, and other
Microsoft Office applications.
o Experience creating executive-level presentations and communications, a
plus.
o Ability to maintain composure and professionalism under pressure.
Hourly Range: $29.76 to $34.90 per hour + bonus eligibility + benefits
Benefits
Competitive base pay with benefits including:
• Up to 4 weeks of vacation per year plus additional sick days
• Hybrid work schedule and year-round flex day Friday
• Up to 10 Paid Holidays + 1 Floating holidays
• The company provided Recharge Days to unplug and reenergize
• Bonus program for eligible roles
• Recognition-based culture
Family Benefits:
• Comprehensive medical, dental, and vision benefits including prescription
drug benefits & 100% preventative care starting on Day 1
• Healthcare and dependent care flexible spending accounts
• Employee Assistance Program available to all employees and their dependents
• Generous parental leave
• Onsite Childcare through Bright Horizons
Additional Perks:
• 401(k) benefit plan with a 6% matching contribution
• Up to 2 Paid Days to Volunteer for any non-profit or charitable
organization important to you
• Access to LinkedIn Learning
NOTE: This job description is not intended to be all-inclusive. Team Members may
perform other related duties as negotiated to meet the ongoing needs of the
organization.
At Yum! Brands and at The Habit Restaurants, LLC, one of our core values is to
Believe in ALL People. This means seeing the value in everyone and unlocking
their full potential to be their best self. The Habit Restaurants, LLC is proud
to be an equal opportunity employer and is committed to equity, inclusion, and
belonging for all dimensions of diversity. We do not discriminate based on
race, color, religion, sex, sexual orientation, gender identity, national
origin, veteran status, disability status, age, or any other protected
characteristic. We are committed to working with and providing reasonable
accommodation to applicants with disabilities or special needs.
US Job Seekers/Employees - Click here
[https://nam11.safelinks.protection.outlook.com/?url=https://www.dol.gov/agencies/ofccp/posters&data=05|01|Erica.Sherrard@yum.com|3660c56f3ee04ac9a72608dac91373e4|2ba9001dd7f943a3a0986a927ac715ca|0|0|638043382639632622|Unknown|TWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0=|3000|||&sdata=/o9fI4tiDc9ZzKCVeIn8eRmCigUkLI1hvoi21rVwESs=&reserved=0]
to view the “Know Your Rights” poster and supplement and the Pay Transparency
Policy Statement.
Employment eligibility to work with Yum! in the U.S. is required as the company
will not pursue visa sponsorship for this position
RESPONSIBILITIES
.
QUALIFICATIONS
.
At Habit Burger & Grill, we believe we are better together because our people
make a difference. Since 1969, we’ve prided ourselves on fostering a
people-first culture, where each of us is celebrated for bringing our own unique
flavor to the table. We put people first – our guests, our colleagues, and our
communities.
Habit Burger & Grill is a burger-centric, fast-casual restaurant concept
specializing in fresh, cooked-to-order chargrilled burgers and handcrafted
sandwiches, prepared over an open flame. Our menu also features handcrafted
salads, sides and shakes. As part of Yum Brands – the world’s largest restaurant
company, operating Taco Bell, and KFC – we have the resources and scale to
continue growing our brand while staying true to our roots.
Job Summary
Reporting to the Executive Administrator/Office Manager, the Administrative
Assistant serves as a highly trusted strategic partner to the Chief Operating
Officer (COO) and Chief Marketing Officer (CMO), providing high-level
administrative, operational, and communications support. This role manages
complex calendars, priorities, travel, meetings, and confidential matters while
serving as an extension of the executives and their offices.
In addition to administrative duties, the Administrative Assistant assists with
executive event planning, coordinates leadership offsites and town halls,
supports executive communications and presentation development, and oversees key
office management responsibilities for the Restaurant Support Center (RSC). This
role requires exceptional judgment, discretion, organizational agility, and the
ability to anticipate needs in a fast-paced, dynamic environment.
The ideal candidate is a proactive problem solver who can seamlessly balance
executive support, operational execution, stakeholder management, and event
coordination while building strong relationships across all levels of the
organization.
Essential Job Functions
• Serve as a strategic partner to the COO and CMO by independently managing
complex calendars, competing priorities, executive communications, travel
arrangements, expense reporting, and highly confidential business matters.
• Proactively coordinate executive meetings, leadership reviews, business
planning sessions, and cross-functional initiatives, including tracking action
items, deliverables, and follow-up activities.
• Exercise independent judgment in prioritizing executive time and
determining how competing requests, meetings, business needs, and stakeholder
priorities should be addressed or escalated.
• Aid in the development, formatting, and refining of executive-level
presentations, reports, talking points, and communications for leadership
meetings, town halls, board materials, and business reviews.
• Assist in the planning and execution of executive offsites, leadership
conferences, town halls, team events, and special programs, including logistics,
travel coordination, agendas, vendor management, budgets, and attendee
communications.
• Assist with designated executive and departmental budgets, including
tracking expenditures, reviewing actual spending against budget & forecast,
identifying variances, and partnering with Finance on ongoing budget management.
• Assist in managing Restaurant Support Center office operations, including
vendor relationships, office services, facilities coordination, workplace
experience initiatives, executive office readiness, and visitor management.
• Build strong partnerships across all levels of the organization and serve
as a key point of contact for executives, team members, external partners, and
Yum! stakeholders.
• Lead special projects, process improvements, and strategic initiatives on
behalf of executive leadership while exercising sound judgment and maintaining a
high level of discretion.
Skills & Knowledge Requirements
• 1-3 years of project management and/or administrative experience
• Office management or workplace operations experience preferred.
• Bachelor's degree preferred but not required.
• Other Critical Qualifications:
o Exceptional judgment, professionalism, and discretion with confidential
information.
o Strong executive presence and ability to interact effectively with
senior leaders and external partners.
o Outstanding written, verbal, and interpersonal communication skills.
o Strong organizational and project management capabilities.
o Proven ability to prioritize competing demands and manage complex
workloads.
o Demonstrated ability to anticipate executive needs before they arise.
o Experience managing high-profile events and executive engagements.
o Strong attention to detail and commitment to excellence.
o Ability to work independently and thrive in ambiguous situations.
o Highly collaborative with a customer-service mindset.
o Proficiency in PowerPoint, Excel, Outlook, Word, Teams, and other
Microsoft Office applications.
o Experience creating executive-level presentations and communications, a
plus.
o Ability to maintain composure and professionalism under pressure.
Hourly Range: $29.76 to $34.90 per hour + bonus eligibility + benefits
Benefits
Competitive base pay with benefits including:
• Up to 4 weeks of vacation per year plus additional sick days
• Hybrid work schedule and year-round flex day Friday
• Up to 10 Paid Holidays + 1 Floating holidays
• The company provided Recharge Days to unplug and reenergize
• Bonus program for eligible roles
• Recognition-based culture
Family Benefits:
• Comprehensive medical, dental, and vision benefits including prescription
drug benefits & 100% preventative care starting on Day 1
• Healthcare and dependent care flexible spending accounts
• Employee Assistance Program available to all employees and their dependents
• Generous parental leave
• Onsite Childcare through Bright Horizons
Additional Perks:
• 401(k) benefit plan with a 6% matching contribution
• Up to 2 Paid Days to Volunteer for any non-profit or charitable
organization important to you
• Access to LinkedIn Learning
NOTE: This job description is not intended to be all-inclusive. Team Members may
perform other related duties as negotiated to meet the ongoing needs of the
organization.
At Yum! Brands and at The Habit Restaurants, LLC, one of our core values is to
Believe in ALL People. This means seeing the value in everyone and unlocking
their full potential to be their best self. The Habit Restaurants, LLC is proud
to be an equal opportunity employer and is committed to equity, inclusion, and
belonging for all dimensions of diversity. We do not discriminate based on
race, color, religion, sex, sexual orientation, gender identity, national
origin, veteran status, disability status, age, or any other protected
characteristic. We are committed to working with and providing reasonable
accommodation to applicants with disabilities or special needs.
US Job Seekers/Employees - Click here
[https://nam11.safelinks.protection.outlook.com/?url=https://www.dol.gov/agencies/ofccp/posters&data=05|01|Erica.Sherrard@yum.com|3660c56f3ee04ac9a72608dac91373e4|2ba9001dd7f943a3a0986a927ac715ca|0|0|638043382639632622|Unknown|TWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0=|3000|||&sdata=/o9fI4tiDc9ZzKCVeIn8eRmCigUkLI1hvoi21rVwESs=&reserved=0]
to view the “Know Your Rights” poster and supplement and the Pay Transparency
Policy Statement.
Employment eligibility to work with Yum! in the U.S. is required as the company
will not pursue visa sponsorship for this position
RESPONSIBILITIES
.
QUALIFICATIONS
.